Navigating Case Management Conferences and Adjudication Hearings in Family Court: What to Expect and How to Prepare

Understanding the Family Court Process: Key Stages Explained

When families navigate the family court system, two critical procedural events often arise: the Case Management Conference (CMC) and the Adjudication Hearing . Knowing what to expect at each stage, their distinct purposes, and how to prepare can empower you to make informed decisions and reduce stress during an already challenging time. This comprehensive guide explains each event in detail, offers real-world examples, and provides actionable steps for accessing support and resources.

What Is a Case Management Conference in Family Court?

A Case Management Conference (CMC) is an early procedural meeting in the family law process. Its primary purpose is not to resolve the main disputes, but to help parties and the court clarify issues, set timelines, and decide what steps are needed before the case can proceed to trial or settlement.

Source: behappyfamily.com

During a CMC, all key players-typically the judge, both parties, their attorneys, and sometimes other stakeholders-meet to discuss the status and logistics of the case. The conference usually occurs within a few weeks to a few months after filing the initial paperwork, such as a complaint for divorce or custody [2] . It can take place in a courtroom, the judge’s chambers, or even remotely via video or telephone if approved by the court [1] .

The judge uses this conference to:

• Check the status of required financial disclosures and documentation
• Identify which issues are agreed upon and which are contested
• Set deadlines for exchanging information or completing other requirements
• Refer parties to alternative dispute resolution (ADR), such as mediation, especially if children are involved
• Determine if urgent matters, like domestic violence or child safety, require immediate attention

Importantly, a CMC is not the time for arguing the merits of your case. The court generally will not make final decisions about support, custody, or property at this stage [5] . Instead, it is a check-in to ensure the process is moving forward and that all parties are on track.

Example: Case Management Conference in a Divorce with Children

In a typical divorce where children are involved, the judge may ask both parents about their progress on financial disclosures, whether they’ve attempted mediation for a parenting plan, and if any urgent issues (like temporary child support or visitation) need to be addressed immediately. The judge might set a deadline for completing mediation and schedule the next hearing to review progress [2] .

Step-by-Step: How to Prepare for a Case Management Conference

1. Review all court notices carefully and note the date, time, and location or access instructions for your CMC.
2. Organize your paperwork : Bring copies of required financial disclosures, any court orders, and a list of issues you believe need court attention.
3. Prepare to discuss the status of your case, including what has been agreed on and what remains unresolved.
4. If children are involved , consider potential parenting plans and be ready to discuss your child’s current living arrangements, school, and health.
5. If you have urgent needs (such as temporary support or child safety concerns), be prepared to raise them with the judge.
6. Arrive early or log in on time for remote hearings and dress appropriately for court.

Potential Challenges and Solutions

Some families find the CMC process intimidating, especially if they are unrepresented (pro se). If you have concerns about understanding the process or presenting your case, you can:

• Contact your local court’s self-help center for guidance
• Consult with a family law attorney for an overview of what to expect
• Ask the court about remote participation if attending in person poses challenges

What Is an Adjudication Hearing in Family Court?

An Adjudication Hearing is a more formal, substantive event in family court, where the judge resolves disputed issues based on evidence and legal arguments. While “adjudication hearing” is a term more commonly used in child protection or juvenile cases, in the broader family law context, it refers to any hearing where the court makes a binding decision on contested matters, such as custody, support, or property division.

During an adjudication hearing:

• Both parties present evidence and testimony relevant to the disputed issues
• Witnesses may be called and cross-examined
• The judge evaluates the evidence and issues an order resolving the matter

Unlike a CMC, adjudication hearings are adversarial and can result in enforceable court orders. The evidence presented can include documents, financial records, third-party reports, and statements from parents, children (in some circumstances), or professionals such as counselors.

Source: behappyfamily.com

Example: Adjudication Hearing in a Custody Dispute

Suppose parents cannot agree on child custody after mediation. At the adjudication hearing, each parent might present evidence about the child’s best interests, such as school records, testimonials from teachers, or evidence regarding the child’s relationship with each parent. The judge then makes a determination, which is documented in a court order.

Step-by-Step: How to Prepare for an Adjudication Hearing

1. Gather all relevant evidence , such as financial documents, communications, and any expert reports.
2. Prepare your testimony and outline the key points you want to communicate.
3. Identify and notify witnesses you plan to call, ensuring they are available on the hearing date.
4. Review court rules regarding the presentation of evidence and witness testimony.
5. Consider consulting an attorney , especially if complex legal or factual issues are involved.
6. Arrive early or log in promptly for remote hearings.

Possible Challenges and Solutions

Adjudication hearings can be complex, emotional, and procedurally demanding. If you feel overwhelmed, you may:

• Seek legal aid services or pro bono legal assistance if you cannot afford a lawyer
• Request a continuance (delay) if you need more time to prepare
• Consult your court’s self-help center for procedural guidance

Accessing Family Court Services and Support

Family courts in most states offer resources to help self-represented individuals. These may include:

• Self-help centers or family law facilitators at your county courthouse
• Online guides and procedural checklists-search for “family law self-help” and your state or county
• Free or reduced-cost mediation services for custody or support disputes
• Legal aid organizations-search for “legal aid family law” and your location

To find your next steps or get more help:

• Contact your local family court clerk for scheduling and filing information
• Ask about remote hearing options if transportation or scheduling is a barrier
• If you receive a court notice, follow all instructions and deadlines carefully
• If you have specific legal questions, consider speaking with a licensed family law attorney

If you need to find official court forms, instructions, and local rules, you can search for your state’s official judiciary or court system website. For example, searching “[State] family court forms” or “[County] family law self-help” will bring up official resources. Be cautious to use only official government or recognized nonprofit websites for legal information and forms.

Alternative Approaches and Considerations

Some family court systems offer alternative dispute resolution (ADR) pathways, such as mediation or collaborative law, which can resolve issues without the need for a full adjudication hearing. If both parties can reach an agreement through these methods, the court may simply review and approve the settlement, greatly reducing courtroom time and emotional stress [3] .

However, if disputes remain unresolved, the case will proceed to an adjudication hearing for the court to decide. Remember, each family court process may differ based on local rules and state statutes, so always check with your local court for specific procedures and resources.

Summary: Key Takeaways for Families Navigating Court

• Case Management Conferences are procedural meetings to clarify issues, set timelines, and encourage settlement-not to resolve disputes outright.
• Adjudication Hearings are formal court proceedings where contested issues are decided by a judge after evidence and testimony are presented.
• Preparation, organization, and use of available resources are crucial for both stages.
• Alternative dispute resolution options may be available and can sometimes resolve cases without the need for a contested hearing.
• For further support, use official court self-help resources, seek legal advice if possible, and communicate with your court clerk for local guidance.

References

• [1] County Office (2025). What Is A Case Management Conference In Child Custody?
• [2] County Office (2025). What Is A Case Management Conference In Family Court?
• [3] Wilkinson & Finkbeiner LLP. Status Hearings – Family Law Case Management in Divorce.
• [4] Pine Tree Legal Assistance (2004). Step Five: The first meeting with the court, and how to prepare.
• [5] Modesto Family Law (2025). What The Heck Is A Case Management Conference?